Office Moving Day Doesn’t Have to Be Stressful

 


Moving offices happens for many reasons. Whether your business is expanding, moving headquarters, merging with another company, or remodeling, this sort of thing happens all the time. Whatever the reason for your move, it’s important to have a plan in place to manage your office relocation. More importantly, you need a plan to keep stress levels at an all-time low and business operations minimally impacted. Considering BE Furniture just moved our corporate headquarters and showroom to a beautiful new space in Whippany NJ just last year, here are some tips to make the moving process less stressful.

In Office Moves, as in Life, Timing is Everything

Business owners need to worry about the disruption to their business operations as well as the pure logistics of the move. There are a lot of moving parts in an office move and many of them have to happen in parallel if you don’t want to be moving into an empty space.

Professional moving companies are a no-brainer, but most companies need more than this. You will need to be engaged early, with the company who is designing and building out your office space. In addition to getting a beautiful, efficient space designed, you’ll need construction details worked out and a solid estimate of timing so that the financial impact of the move can be minimized.  This is exactly what a company like Business Environments does for you: we handle all the design, furniture selection and delivery, and all other logistics of the move. Not only that but our construction company, BE Builds, handles all aspects of building your new space to spec. If you are using an architectural firm, that’s fine too, we engage regularly with many architectural firms to bring their vision to life and manage the day-to-day ugly details of permitting, construction, and setup.

Have Effective Communication Throughout Each Stage of the Moving Process

Keeping the line of communication open and flowing is critical during an office move. Clear, consistent communication helps to keep everyone informed and on the same page. Start by informing your employees about the move well in advance. Provide regular updates on the progress and any changes to the plan. Make sure everyone knows what to expect and when.

Use different channels such as emails, Zoom meetings, and even instant messaging to keep the conversation going. Create a dedicated communication plan that includes key dates, responsibilities, and contact information for anyone who might need additional support. By keeping everyone informed and involved, you can help alleviate uncertainties and reduce stress.

Involve Your Employees in the Decision-Making Process

Getting your employees involved in the decision-making process can make a big difference in reducing stress. When employees feel that their opinions and concerns are valued, they are more likely to be supportive of the move. Invite employees into conversations about the new office layout and design. Use surveys and polls to ask employees what their biggest concerns about the relocation might be. Having them make actual decisions regarding the move gives them a sense of control that they may have lost when first hearing about the relocation. Just remember, when employees feel heard, they are more likely to embrace the change with a positive attitude.

Ensure a Detailed Timeline and Schedule

Having a detailed timeline and schedule is essential to minimize disruptions to daily operations. A well thought-out plan should outline every step of the move, from packing and transportation to setting up the new office. Assign specific tasks with set timeframes to ensure that everything gets done on time, if not earlier than expected.

Consider creating a project management team to oversee the move. This team can coordinate with the professional movers, manage the timeline, and ensure that everyone stays on track. A comprehensive plan helps to keep the move organized and reduces the likelihood of last-minute issues or delays. By sticking to the schedule, you can ensure a seamless transition and keep stress levels to a minimum.

Set Up New Comfortable Workspaces with BE Furniture

The best way to put employees at ease after a big move is to bring them into a new space they are excited to be in.  At BE Furniture, we’re more than an office furniture provider. We can help you create a complete business environment that engages your people, prioritizes their needs and keeps them wanting to come back for more. From managing the moving process to selecting the finishing details, BE can ensure your employees will feel comfortable and at ease in their new and exciting office space!

To learn more about our ergonomic office design services in NJ, please give us a call or visit us today at: https://befurniture.com.

Original Source: https://www.befurniture.com/office-moving-day-doesnt-have-to-be-stressful/

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